2.02Program Staffing Experience
Program staffing levels must be commensurate with meeting the program goals, anticipated outcomes, and activities/strategies for service delivery appropriate to the proposed project.
Resumes, including documentation of applicable credentials, and job descriptions must be attached to the proposal (see subsection 2 of Criteria #4.05).
Qualified training staff will have education and experience that is sufficient to provide quality training to Residential Care for Children and Youth service providers. Senior staff should have at least five years' training experience in social services and specific experience in residential care. Training staff should have at least two years' experience in the field of training in a social service context. General staff qualifications for residential childcare providers are described in 7 AAC 50.210 (Qualifications and Responsibilities of Persons Having Regular Contact with Children in a Facility), and 7 AAC 50.220 (Caregiver Age Requirements and Additional Staff Qualifications in Residential Childcare Facilities and Additional Qualifications for Adolescent Caregivers). Training staff must be fully aware of the qualifications for staff in a residential child care setting.
Applicants must describe the agency’s employee orientation process and the staff training plan, including training for special populations served and how both are accomplished for staff in outlying service areas.
2.03Administrative, Management and Facility Requirements
The proposal must demonstrate the applicant’s ability to responsibly administer the grant, including both sustainable fiscal and administrative capability necessary to support the project.
1) Executive administrative and financial staff must be qualified, as indicated by their professional and educational experience detailed in attached resumes.
2) The applicant will ensure their most recent financial audit has been submitted to the appropriate state office (see audit section below) and any audit findings identified in that audit have been resolved.
3) The applicant will ensure procedures are in place to protect client confidentiality. These procedures must meet state and federal standards.
The applicant must attach a current organizational chart showing the relationship of this project to the other functions within the organization.
The successful grant applicant will be required to submit additional agency information with submission of their signed grant agreement, if that information is not current and already on file with DHSS Grants and Contracts.
Audit Requirements:
Federal Requirements: Effectively immediately, if you expend $750,000 or more total Federal Financial Assistance in your fiscal year, you may be required to comply with conditions of the Single Audit Act of 1984, P.L. 98-502, as amended by the Single Audit Act Amendments of 1996, P.L. 104-156, and defined in OMB Circular A-133.
State Requirements Chapter 045 Grant Administration: For audit periods that begin or continue on after March 31, 2008, if you expend $500,000 or more total State Financial Assistance in your agency’s fiscal year, you are required to comply with the conditions of Alaska Administrative Code, 2 AAC 45.010-090. The current regulations may be viewed at the State of Alaska, Department of Law website, http://www.law.state.ak.us/doclibrary/doclib.html, or copies may be obtained from the State agency issuing the solicitation to which this statement is attached.
Information on compliance with the State and Federal Single Audit Acts may be obtained from, and audits completed in compliance with the Acts must be submitted to:
State Single Audit Coordinator
Department of Administration
Division of Finance
P.O. Box 110204
Juneau, AK 99811-0204
Telephone: (907) 465-4666
Fax: (907) 465-2169
DHSS Program Audit Requirements: All DHSS grantees are subject to the requirements of 7 AAC 78.230, and if an audit under 7 AAC 45.010 has not been conducted and submitted to the State Single Audit Coordinator, the grantee must ensure that a fiscal audit of the grantee’s operations under the grant program is performed by an independent certified public accountant at least once every two years and submitted to:
State of Alaska
Department of Health and Social Services
Finance and Management Services
Audit Section
P.O. Box 110602
Juneau, AK 99811-0602
Telephone: (907) 465-3120
Facility(ies)/Safety and Service Access:
1) The applicant must address potential safety concerns for both clients and staff in the management of services proposed in response to this RFP.
2) The applicant should describe how access is provided to clients and how that will enhance the success of the project.
3) All applicants for DHSS grants should have an emergency response and recovery plan for the safe evacuation of clients and staff, and that provides for other potential safety concerns. This plan is mandatory for grantees providing residential and/or critical care services (see DHSS Grant Assurances).