Welcome to GEMS!
***Notice regarding Fiscal Year 2020 third quarter reports *** 3/23/2020
The standard due date for third quarter grant reports is April 30 but DHSS will consider any FY20 third quarter report submitted on or before May 15, 2020 as timely. Please note fourth quarter payments cannot be calculated and issued until third quarter reports are received and approved.
Welcome to GEMS!
|You have reached a site maintained by the State of Alaska's Department of Health and Social Services. GEMS is the Grants Electronic Management System for DHSS operating and capital grants. In GEMS, users will be able to view solicitations, apply for DHSS grants, manage agency information, and manage grant awards issued by DHSS.
All members of the public can view posted Request for Proposals (RFP) or Request for Interest (RFI) by clicking on the Solicitations tab located in the upper left corner under the State of Alaska seal. To fully utilize the site, you must have a GEMS account and a myAlaska account to authenticate your identity.
|If an agency has an active grant or has had a grant with DHSS in recent years, registration may not be necessary. Please contact your Agency Power User or your DHSS Grants Administrator to confirm if your agency and contact information already exists in GEMS. Creating duplicate agencies or contacts may cause errors.
If your agency is new to GEMS, your registration must be approved before you can submit an application. Agency Power Users must log in to assign permissions and invite other agency users into GEMS. Once permissions have been assigned, users must login using their myAlaska account to authenticate their identity.
Additional information for federally funded DHSS grants: The U.S. Office of Management and Budget (OMB) consolidated eight of its existing circulars into one document. This document, titled 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, commonly referred to as the Uniform Guidance. The Uniform Guidance was published in the Federal Register on December 26, 2013 and was effective December 26, 2014 for all federal award and pass-through federal awards (sub-awards to DHSS grantees). The audit provisions are effective for fiscal years beginning on or after December 26, 2014. All procurements are based on procurement standards established in applicable OMB Circulars, state regulations, and statutes. Implementation of the procurement standards per the new Uniform Guidance have been deferred for the grace period of three full fiscal years after the effective date of December 26, 2014 (see Federal Notice published May 17, 2017).Additional information on the Uniform Guidance and how it affects your federally funded DHSS sub-award can be found at http://doa.alaska.gov/dof/ssa/super_circ.html and additional FAQs can be found at https://cfo.gov/grants/uniform-guidance/. The Uniform Guidance is a substantial document and is available in electronic format online at the e-CFR website here, https://www.ecfr.gov/cgi-bin/text-idx?SID=c6b2f053952359ba94470ad3a7c1a975&tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl.
Potential Grant Applicants
|If an agency is interested in applying to a solicitation but does not have current or recent grants with DHSS, the agency must register to create a new account in order to fully utilize the site. A myAlaska account is required to authenticate your identity. Please click Register to get started.|
Assistance, Technical or Otherwise
Please note, assistance is available only until 4:00 p.m. during normal state business days. If you are a current grantee please contact your DHSS Grants Administrator. If you are not a grantee, please contact DHSS Grants Manager Donna Jones (907) 465-3469 or at firstname.lastname@example.org and she will be glad to help you.
|For your convenience, GEMS training is available electronically. Please click here to see a list of available training videos.|
|It is recommended users of GEMS have internet connects utilizing DSL or cable. Recommended internet browsers for optimal performance include Internet Explorer 8 and higher, Google Chrome (latest version), Mozilla Firefox (latest version), and Safari (latest version).|