Welcome to GEMS!

Welcome to GEMS!

GEMS Logo

*** Q1 reporting will be waived for those grantees in areas impacted by the storm*** 9/23/2022

For those grantees in areas impacted by the storm (Bethel, Scammon Bay, Hooper Bay, Newtok, Nome, Golovin, Elim, and Koyuk) first quarter reporting requirements will be waived. They will receive the full amount of their scheduled second quarter advance without submitting the first quarter report. Any grantees providing services statewide who will struggle to obtain information needed to report from the impacted areas should reach out to their Grants Administrator for guidance on how to complete the report. If people have questions, they should contact their Grants Administrator.

Welcome to GEMS!

You have reached a site maintained by the State of Alaska's Department of Health (DOH) and the Department of Family and Community Services (DFCS). GEMS is the Grants Electronic Management System for both departments' operating and capital grants. In GEMS, users will be able to view solicitations, apply for DOH and DFCS grants, manage agency information, and manage grant awards issued by both departments.

All members of the public can view posted Request for Proposals (RFP) or Request for Interest (RFI) by clicking on the Solicitations tab located in the upper left corner under the State of Alaska seal. To fully utilize the site, you must have a GEMS account and a myAlaska account to authenticate your identity.

Federal Requirements

For all grant programs funded with Federal dollars, the State is required under 2 CFR 200 to confirm applicants and grantees are registered with SAM.gov and are not suspended or debarred from receiving Federal funding.  Our office is able to confirm your agency information on SAM.gov via your agency name or Unique Entity Identifier (UEI). Grant awards may not be executed, and funds may not be advanced until the State can confirm your agency meets this Federal requirement. Once your agency is registered with SAM.gov, the Agency Power User must list the UEI under the Agency Administration tab in GEMS. More detailed information is provided in the solicitation.

Current/Recent Grantees

If an agency has an active grant or has had a grant with DHSS in recent years, registration may not be necessary. Please contact your Agency Power User or your Grants Administrator to confirm if your agency and contact information already exists in GEMS. Creating duplicate agencies or contacts may cause errors.

If your agency is new to GEMS, your registration must be approved before you can submit an application.  Agency Power Users must log in to assign permissions and invite other agency users into GEMS. Once permissions have been assigned, users must login using their myAlaska account to authenticate their identity.

Additional information for federally funded DHSS, DOH and DFCS grants:  The U.S. Office of Management and Budget (OMB) consolidated eight of its existing circulars into one document.  This document, titled 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, commonly referred to as the Uniform Guidance.  The Uniform Guidance was published in the Federal Register on December 26, 2013 and was effective December 26, 2014 for all federal award and pass-through federal awards (sub-awards to DHSS grantees). All procurements are based on procurement standards established in applicable OMB Circulars, state regulations, and statutes. Additional information on the Uniform Guidance and how it affects your federally funded DHSS/DOH/DFCS sub-award can be found at State of Alaska-Division of Finance and additional FAQs can be found at  COFAR-FAQ's.  The Uniform Guidance is a substantial document and is available in electronic format online at the e-CFR website here, 2 CFR Part 200.

Potential Grant Applicants

If an agency is interested in applying to a solicitation but does not have current or recent grants with DHSS, the agency must register to create a new account in order to fully utilize the site. A myAlaska account is required to authenticate your identity. Please click Register to get started.

Assistance, Technical or Otherwise

Please note, assistance is available only until 4:00 p.m. during normal state business days.  If you are a current grantee please contact your Grants Administrator indicated on your grant award. If you are not a grantee, please contact DOH Grants Manager Alyssa Hobbs (907) 465-3469 or at alyssa.hobbs@alaska.gov and she will be glad to help you.

The myAlaska HelpDesk is no longer available.  Please direct any myAlaska questions or sign-in issues to Alyssa Hobbs at the contact information above as well.

GEMS Training

For your convenience, GEMS training is available electronically. Please click here to see a list of available training videos.

Version Support

It is recommended users of GEMS have internet connects utilizing DSL or cable. Recommended internet browsers for optimal performance include Internet Explorer 8 and higher, Google Chrome (latest version), Mozilla Firefox (latest version), and Safari (latest version).