For all FY25 federally-funded grant programs administered through the Department of Health, the April 2024 federal procurement code updates APPLY to your grant. This was identified in the Grant Agreement. Please review the updates and speak with your Grant Administrator or Program Manager if you have any questions. 

A link to the updated Federal Code is provided here for your reference.

Department of Health Grants and Contracts and Department of Family and Community Services Grants and Contracts is aware that some users may not have GEMS access starting this morning 11/14/24. This was an unexpected service interruption. Our IT team is working on restoring full access for all users. If you need immediate assistance with reporting or regarding your grant, please reach out to your Program Manager or Grant Administrator. We will post updates to this page as soon as GEMS access is fully restored. Please feel free to contact Grants Administration Manager, Zoe Olson at zoe.olson@alaska.gov if you have any questions about this outage. 

Thank you for your patience. We are working to resolve this in order to continue processing quarterly advances and reports and intend no disruption to the typical processing time. 

You have reached a site maintained by the State of Alaska's Department of Health (DOH) and the Department of Family and Community Services (DFCS). GEMS is the Grants Electronic Management System for both departments' operating and capital grants. In GEMS, users will be able to view solicitations, apply for DOH and DFCS grants, manage agency information, and manage grant awards issued by both departments.

All members of the public can view posted Request for Proposals (RFP) or Request for Interest (RFI) by clicking on the Solicitations tab located in the upper left corner under the State of Alaska seal. To fully utilize the site, you must have a GEMS account and a myAlaska account to authenticate your identity.

For all grant programs funded with Federal dollars, the State is required under 2 CFR 200 to confirm applicants and grantees are registered with SAM.gov and are not suspended or debarred from receiving Federal funding.  Our office is able to confirm your agency information on SAM.gov via your agency name or Unique Entity Identifier (UEI). Grant awards may not be executed, and funds may not be advanced until the State can confirm your agency meets this Federal requirement. Once your agency is registered with SAM.gov, the Agency Power User must list the UEI under the Agency Administration tab in GEMS. More detailed information is provided in the solicitation.

If an agency has an active grant or has had a grant with DHSS in recent years, registration may not be necessary. Please contact your Agency Power User or your Grants Administrator to confirm if your agency and contact information already exists in GEMS. Creating duplicate agencies or contacts may cause errors.

If your agency is new to GEMS, your registration must be approved before you can submit an application.  Agency Power Users must log in to assign permissions and invite other agency users into GEMS. Once permissions have been assigned, users must login using their myAlaska account to authenticate their identity.

Additional information for federally funded DHSS, DOH and DFCS grants:  The U.S. Office of Management and Budget (OMB) consolidated eight of its existing circulars into one document.  This document, titled 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, commonly referred to as the Uniform Guidance.  The Uniform Guidance was published in the Federal Register on December 26, 2013 and was effective December 26, 2014 for all federal award and pass-through federal awards (sub-awards to DHSS grantees). All procurements are based on procurement standards established in applicable OMB Circulars, state regulations, and statutes. Additional information on the Uniform Guidance and how it affects your federally funded DHSS/DOH/DFCS sub-award can be found at State of Alaska-Division of Finance and additional FAQs can be found at  COFAR-FAQ's.  The Uniform Guidance is a substantial document and is available in electronic format online at the e-CFR website here, 2 CFR Part 200.

If an agency is interested in applying to a solicitation but does not have current or recent grants with DHSS, DOH, or DFCS, the agency must register to create a new account in order to fully utilize the site. A myAlaska account is required to authenticate your identity. Please click Register to get started.

Please note, assistance is available only until 4:00 p.m. during normal State business days.  If you are a current grantee, please contact the Grants Administrator indicated on your grant award. If you are not a grantee, please contact Zoe Olson, Grants Manager at zoe.olson@alaska.gov and she will be glad to help you.

The myAlaska HelpDesk is no longer available.  Please direct any myAlaska questions or sign-in issues to Zoe Olson at the contact information above as well.